LetterWorks 2017 International Conference
June 24 – July 1, 2017
Weber State University
3848 Harrison Boulevard
Ogden, UT 84408
PO Box 712619
Cottonwood Heights, UT 84121
(specify contents on label or box – guild banner, faculty supplies, etc.)
3910 West Campus Drive
Ogden, UT 84408-2108
The classrooms, buildings, and housing on campus are air-conditioned to about 75 degrees for energy efficiency. It generally cools down outside in the evening to about 56° F (132.8° C).
Shuttle service will be available to conference participants to and from the Salt Lake International Airport (SLC) for an additional fee each way on June 24 and July 1; shuttle sign-up will be announced at a later date. Greeters holding LetterWorks signs at the airport will assist you with ground transportation. The shuttle service will follow arrival schedules to be aware of any changes to your flight times and will drop off at check-in.
Light rail is available between the SLC airport and downtown Ogden via the FrontRunner at a separate cost through them.
Alcohol will be available some evenings and is sold off campus in private clubs, restaurants, lounges, local brew houses, distilleries, and taverns to persons who are at least 21 years old with a valid government-issued I.D. Beer may be purchased in any grocery or convenience store in Weber County. Liquor stores sell packaged liquor, high point beer, and wines. They are open everyday except Sunday and holidays, typically 10:30am – 7pm.
Daily notices and personal messages will be posted near the dining area, sent by text, emailed, posted at the conference office, and/or announced in the evening programs.
ARRIVING BY CAR
Most GPS devices have directions to Weber State University. Park at the Stewart-Wasatch Residence Hall to check-in. A parking pass will be available at check-in on the first day with a map indicating where conference participants should park for the week.
There is an ATM (automated banking machine for cash withdrawals) in Shepherd Union as well as around campus.
Check the Register page for payment due dates.
A Book Signing Social sponsored by John Neal Bookseller will be held Thursday evening. If you have a book by one of our faculty, bring it along for signing. John Neal Bookseller and Paper & Ink Arts will give a 10% discount on preorders for pick-up at the conference.
BOOT CAMP – Saturday
A short Boot Camp class will be held on Saturday, June 24, in the afternoon especially for those who might want to catch up and make sure they are prepared for what the teachers may expect. This is for you if any of the following apply: you are self-taught, have not used a dip pen, have not worked with a slant board, are unfamiliar with tools and materials your teacher requested, or just want to make sure you are ready to jump in with more experienced participants. Make sure to reserve a spot when you register; cost is $25. Space is limited in order to give attendees the personal attention they need.
There will be beverage service during morning and afternoon classes. Class monitors will let you know where they are located as well as the nearest restrooms.
CAMERAS and RECORDING DEVICES
Please be courteous and respectful of the teachers by asking their permission to take photographs or videos. Feel free to take pictures anywhere else, except at the evening programs. Photography permission in the Faculty Exhibit will be announced at the conference. Photos are for your own personal use. Do not post photos of other artists or their work on social media or printed in guild newsletters without permission of the artist or LetterWorks Director.
Remember that anything you post online can be seen forever, so consider the feelings of others who may be in the photo/video that might not want the world to see.
Classes will be held in two buildings adjacent to each other (Shepherd Union and Elizabeth Hall) and meals will be served in one of them (SU). The campus is ADA compliant with elevators and handicap accessible housing (R1 – R3). The property is relatively flat with paved walkways. Housing, which will be about 4 years old, are a parking lot and building away from the classes and meals, with a fairly straight path between them.
If you are in need of mobility help or handicap accessible housing on campus, add your request during registration so we can make accommodations; preregistration is required. There will be a few vehicles to assist those who require help with mobility between buildings. Please be considerate of those who preregistered for this service before asking for a ride.
CHECK-IN . Saturday, June 24, 2017
Saturday, June 24: Check-in location will be at the Stewart-Wasatch Residence Hall 11:00 – 5:30pm. At check-in, you will receive your: packet, name tag, class schedule, conference swag bag, meal card, housing assignment and key (if applicable), map, parking pass (if applicable), and other items of interest. Provisions for late arrivals will be made.
CHECK-OUT . Saturday, July 1, 2017
Check out of all residence rooms will be Saturday morning, July 1. Check out instructions will be included in your packet. WSU will charge the participant $165 if the room key is not returned at checkout or within 24 hours due to rekeying the entire suite before the next group arrives.
See the Classes page for details.
Each class will include a class monitor to assist the teacher and students. If you have agreed to be a class monitor, plan on attending the 30 minute Class Monitor meeting on Saturday at 4pm. The location will be in your packet.
The LetterWorks conference office will be located in Shepherd Union. Hours will be from 7am – 7pm.
EARLY REGISTRATION – Closed
Early registration opens June 1, 2016 for the first 50 who send in a $500 deposit. They are given first priority to select housing and classes.
The UCA exhibit will be hosted at the Eccles Community and Cultural Arts Center featuring work from calligraphers from all over the United States. The ECAC is a Victorian mansion built in 1893 with an extensive sculpture garden that are both open to the public for no charge. Please try to see this exhibit before, after, or during our conference week. Contact them at 801.392.6935 if you wish to arrange a large group visit.
If there is a life-threatening emergency, dial 911 from any phone for the local city emergency dispatcher. If you have an issue that we can help with, call the number listed on your conference schedule.
Participants can register online for excursions when they are announced. Shuttles will take those who preregistered for an afternoon and evening of fun! Excursions will cost extra and include transportation and meals. If you preregistered and decide not to go, you may give your spot to someone else if there is no waiting list. No refunds will be given after a certain date (will be posted during registration).
If you are not leaving campus for an excursion, there will be demos and mini-classes. Lunch and dinner will be provided on campus, although you are welcome to eat elsewhere at your expense. Ideas of things to do in the area will be in your registration packet including local restaurants, galleries, shopping, points of interest, and local favorites. The conference office has brochures and Visit Ogden has a wealth of additional area information and attractions.
UCA, faculty, attendees, and more will be able to participate in various exhibits at the conference. More information to come.
Remember to bring one unframed (matted is okay) piece to hang that is up to 16” X 20” in any medium, except books or 3D objects, with your name on the back. Hanging supplies will be available for your use. We will have some fun with Faculty Choice and Participants Choice awards!
Please ship your guild banner to arrive between May and June 20, 2017 with round-trip UPS shipping pre-paid for the return included. Banners will be return-shipped by campus staff if the return shipping is prepaid. Make sure the return address and packaging includes the guild name clearly marked so the campus staff can easily match them with your banner.
Address your package to arrive between June 17-23 with the following address:
(specify contents on label or box – guild banner, faculty supplies, etc.)
3910 West Campus Drive
Ogden, UT 84408-2108
HAVE PEN WILL TRAVEL
HIGH ALTITUDE – 4,280 feet
Although we don’t anticipate problems, those with breathing issues who live closer to sea level may want to be aware of signs of altitude sickness (AS) and ways to prevent it. Typically AS appears in elevations at 8,000+ feet above sea level; Weber State University is only 4,280 feet. Be careful to avoid overexertion and get plenty of fluids the first 24 hours to avoid AS. More information can be found from your doctor or online. Emergency services can be contacted by dialing 911 from any phone.
For those staying on campus, a bundle of linens will be on each bed for your use including sheets, pillow and case, very light summer blanket, bath towel, and wash cloth. You are welcome to bring a mattress pad and/or your own pillow(s) and linens/towels; the beds are not made up for you. There will be one towel exchange mid-week. Each residence hall will have a kitchen with a refrigerator and microwave.
There is 24-hour help in the residence hall office on the main floor for any problems that may arise with rooms or facilities. The phone number will be in your packet.
I want to bring someone with me but they will not be taking any classes. Can they stay in my dorm room with me? How much would that cost?
Ogden is a beautiful area with plenty for guests to do. Please note that they will need their own transportation to get around the area. There will be a fee for a guest to stay with you on campus for the week. This does not include any classes, events, or activities. Space is limited. Conference participants have first priority for campus housing.
I want a single room that I do not have to share. Will I be able to have one?
The few single campus rooms will be based on availability and will be assessed an additional fee. Please consult the “Housing” page for more information.
INFORMATION DURING THE CONFERENCE
There is a Campus Information Desk near the dining area in Shepherd Union where you can get information about the campus. Daily schedules, activities, excursion information, and more can be found at the Conference Office.
INTERNET and WIFI ACCESS
Most locations on campus have internet and cell access, although coverage is determined by your cell provider. The WIFI access code during the conference will be in your packet.
Room keys come with a carabiner to attach to your lanyard for safe keeping. WSU will charge the participant $165 if the room key is not returned at checkout.
Laundry facilities are available in each housing building. Bring your own laundry soap or purchase in campus store. Hours will be available in your packet.
LOST and FOUND
Go to the Conference Office in Shepherd Union for lost and found items.
Mail or packages can be sent from the campus post office during the week. We will have a special parcel service available for shipping items on Friday afternoon in Shepherd Union. Some packaging materials will be available.
MARKET NIGHT – Thursday
Thursday evening will be Market Night for faculty and participants to sell their own work. Participants will only be charged a small fee per table (nothing taken from sales). Sellers will be responsible for payments, packaging, taxes, etc. (see Serendipity)
Professional neck and shoulder massages will be available for a fee in Shepherd Union. Details will be given upon check-in.
Meals will be served on the ground floor of Shepherd Union near the main entrance. Times listed are actual serving times; you are welcome to stay longer to eat. Check your schedule for details. Meals included in your full conference tuition are from dinner the first Saturday through breakfast the last Saturday. There is a Starbucks in the Shepherd Union.
Present your name badge at the college cafeteria for meals during the conference (times and days will be specified in your packet).
*The cafeteria offers a variety of foods. If you have severe allergies to certain foods or if you want vegetarian, vegan, or gluten-friendly meals, please let us know on your housing form during registration.
There will be a meeting on Saturday for first-time conference attendees with an overview of the conference, a Question & Answer session, and meet-up with other first-timers! If this is your first lettering conference, you may want to consider signing up for Boot Camp (see above).
The check-in packet will include information about the area, such as things to see and places to eat and drink. Free shuttles will run to and from the historic downtown area Tuesday afternoon and before the program Wednesday. Go to VisitOgden.com for more information.
Participants may pre-purchase goods at a 10% discount from John Neal Bookseller and Paper & Ink Arts through teacher links provided in their supplies list to pick up Saturday at their stores in the Student Union building. They will also have supplies on hand for purchase.
Not available unless arranged directly with teacher (to be held outside of conference hours to avoid schedule conflicts).
All refunds require a written request via email or sent to the conference address; percentage and date restrictions apply:
The final schedule with confirmed times will be provided in the welcome packets. Click the following link for the most up-to-date version of our conference timeline: LetterWorks 2017 Schedule
SERENDIPITY – Thursday
Along with Thursday’s Market Night, we will have Serendipity, where anyone may share fun ideas or techniques! Found a neat tool others might not have seen before? Have a technique that you think others might enjoy learning? Plan to demonstrate it at Serendipity! You may distribute promo material or information if you are letting participants try something themselves or giving free samples of a lettering technique, material, or product. Please email email@example.com as soon as you can to sign up for a table.
SHOW-N-SHARE – Friday
Work produced throughout the week will be on display Friday afternoon in Shepherd Union. This is a highlight for everyone!
The airport shuttle schedule will be posted mid-week. Shuttle service must be reserved and paid for with flight information in advance through your registration travel form. The shuttle service will also run to and from the FrontRunner station in Ogden where you can ride to the airport or into Salt Lake City.
Each full-conference participant will receive a beautifully designed and practical swag bag during check-in (pockets, zippers, handles, padding!) We are grateful to those who have contributed and hope you enjoy the contents. Please thank and consider patronizing the donors for their generosity.
USERNAME and PASSWORD
Each participant will have their own registration account login and password* to save and protect their personal data, class selection, housing options, volunteering, communication, etc.
*If you forget your password, click on Lost Password under the login section, and a new one will be sent to you via email (check your junk/spam folder if you don’t see it in your inbox). Cut and paste the new password to log in, then change it to one you can remember.
John Neal Bookseller and Paper & Ink Arts will be the week-long vendors. There will also be a public Trade Show on Monday with a variety of calligraphic supplies, art, gift items, and other cool stuff for sale in Shepherd Union. Times will be announced on an upcoming blog post and newsletter.
It is never too late to sign up to volunteer for LetterWorks 2017. The entire committee is made up of willing volunteers from local calligraphy guilds, their friends, neighbors, and beyond! We appreciate every minute that someone helps. You may volunteer online during registration, during check-in, or via the Contact page.
The Ogden, Utah area has fairly consistent warm temperatures in the summer. Average high during the day is in the 80’s then it cools down to the low 60’s at night (fahrenheit). Pack with layered clothing.
WHAT TO PACK
Suggestions of optional items you may want to bring with you: